The Numbers Don't Lie
Real data from school administrators reveals the hidden costs of manual substitute scheduling
Hours Lost Annually
Per administrator, every single year
Annual Opportunity Cost
Of administrator time spent on scheduling
Minutes on Fridays
Typical time to manage coverage
The Reality Check
What started as a simple survey question revealed a massive hidden problem across K-12 schools nationwide.
Your AP's Year at a Glance
The Big Picture: Nearly 6% of an AP's Year.
On average, the 114 hours spent on arranging substitutes consumes 5.5% of their total annual working hours. This visual makes it clear that a substantial slice of a key leader's time is being diverted from other critical responsibilities.
That's nearly three full work weeks every year spent just on substitute scheduling.
The Range of the Problem
Is this a small daily annoyance or a major time sink?
This histogram shows that for a significant number of assistant principals, this task takes a long time. You can clearly see that while many get it done in under 30 minutes, there's a substantial group spending up to an hour or more, especially on Fridays.
The data reveals a troubling reality: what should be a quick administrative task regularly spirals into hour-long sessions.
Calculate Your School's Savings
Interactive ROI Calculator: Make it Personal
See exactly how much Harry Llama could save your school
Annual Hours You Could Save
Annual Cost Savings
What You Could Do Instead
The Problem Scales with Your School
A common question from larger schools or districts might be, "Does this problem get worse as we grow?"
This scatter plot answers with a clear "Yes." It shows the positive correlation between the number of teachers at a school and the average time an AP has to spend on sub coverage.
As the number of staff increases, so does the administrative burden. Growth amplifies the pain.
Cost Savings: The Real Impact
Lost time isn't just an inconvenience—it's a direct financial hit.
Assistant Principals, who often handle coverage, aren't cheap. When they're stuck in the weeds of scheduling, schools are effectively paying executive-level salaries for clerical work.
This is where Harry Llama transforms everything.
The Solution
From 114+ hours down to minutes. From thousands in lost productivity to focused leadership time.
Reclaim Your Time
Over 99 Hours Saved Annually
This graph clearly shows the transformation in an assistant principal's workload.
Instead of spending nearly three full work weeks on substitute scheduling, Harry Llama condenses that task into less than two days over the entire year.
This visual makes the time savings tangible and incredibly compelling.
Turn Wasted Time into Real Savings
Here, we translate those saved hours directly into dollars.
By reducing the administrative time from over $5,800 a year down to just $764, schools are looking at a direct savings of over $5,000 annually per administrator.
This graph clearly communicates the powerful return on investment (ROI).
Ready to Reclaim Your Time?
Join the schools already transforming their administrative efficiency with Harry Llama.